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In order to enable fast, coordinated and effective action in the event of a Covid-19 (suspected) case, the access of employees and students to the buildings of the TU Vienna will be registered with the start of the winter semester 2020/2021 by scanning a QR code. This will implement a centralized and DSGVO-compliant digital contact person management system at the TU Vienna.
QR-Scan:

QR-Codes are placed at each entrance of a TU Vienna building or certain areas. Students and employees are obliged to register in TISS when entering the building or an area. This is done by scanning the QR code at the entrances using a mobile device of the person entering. This calls up a TISS page on the mobile device, for which this person must first authenticate himself/herself in the TU Vienna Single-Sign-On (SSO) portal. After successful login the access is registered immediately.

Recommendation: To avoid congestion in front of the entrances, it is advisable to log in to TISS already on the way to the respective building. Login sessions remain active for about 15 minutes.

These QR codes are also applied to parking garage exits, among other things, in order to also register persons entering a building, for example via a garage. The exact placement will be determined later.

Persons who - for various reasons - do not have a mobile device at the time of entering a TU Vienna building can report to the concierge boxes. There, tablets/mobile devices will be made available for people to log in and register in TISS. These devices are disinfected after each use by GuT staff.

Alternatively, the QR codes also include a URL that can be used to register access without having to scan a QR code.

A TISS page has been set up for employees and students, where they can view their accesses and add them manually.

The following applies to employees:

There are no access restrictions - as long as this is not required by special protective measures for Covid-19 prevention. Only the accesses are recorded in TISS for the central contact person management.

Procedure:

Scan QR Code
Registration via the SSO portal of the TU Vienna in TISS (Recommendation: To avoid congestion in front of the entrances, it is advisable to log in to TISS on the way to the respective building. Login sessions remain active for about 15 minutes)

With the login in TISS the access is registered. No further action needs to be taken.

Data collected during registration:

Timestamp of the scan or registration
TISS-ID of the logged in person
Building concerned
QR Content
Random Browser ID

The data will be stored for a period of 14 days from the date of registration and will be automatically deleted after this period.

For students applies:

There are no access restrictions - as long as this is not required by special protective measures for Covid-19 prevention. Only the accesses and additionally the area in the respective building are recorded in TISS for the central contact person management.

Students must therefore - in addition to registration - provide a reason for entering a building.

ATTENTION: For students who do not yet have a TU Account (usually freshmen or mobility students) the same procedure applies as for guests (see below).

Procedure:

Register in TISS before your planned visit (the link to the access portal will be published here on 30.01.)
Specification of a reason for entering a TU Vienna building
Selection of a half day and either a target person, a target organizational unit or a target room
Scan QR code in the entrance area when entering the respective building
On site: Registration via the SSO portal of the TU Vienna in TISS (Recommendation: To avoid congestion in front of the entrances, it is advisable to log in to TISS on the way to the respective building. Login sessions remain active for about 15 minutes).

After a successful login, access is automatically registered and it is checked whether there is a reason and therefore permission to enter the building. If there is no authorization, the period of presence and reason can be added on site to allow access.

By default, registrations for group and examination dates are used as a reason. However, it is also possible to enter individual reasons in the "Access Portal" in TISS.

The following individual reasons are available in TISS:

HTU-employees
Visit TU.it Service Center
Visit of a consultation hour
Visit of the study department
Use of a learning room
Use of the library
other reasons

If students are registered for a classroom course or a group and/or examination date, this access reason is automatically stored. It is therefore sufficient to simply register for access. The preselection of an access reason is therefore not necessary.

Students can call up their current access reasons in their TU account in TISS.

In order to enable the fastest possible processing of the access registration:

the reason for attendance should always have been entered in advance (at home) in TISS and
the authentication in the TU Vienna SSO portal has already been done before the scan of the QR Code.

If appointments are made in different buildings of the TU Vienna in the course of a day, the reason and period (half day) must be entered for each building.

Data recorded during registration:

Timestamp of the scan or registration
TISS-ID of the logged in person
Building concerned
Result (access allowed/prohibited)
QR Content
Random Browser ID

The data will be stored for a period of 14 days from the date of registration and will be automatically deleted after this period.

For guests/companies (all non TU members)

There are two registration options for all non TU members:

Option 1: Special access created by employees in TISS

Employees of the TU Vienna can create a so-called "special access for an external person" in TISS under (the link to the access portal will be published here on 30.01.) for a specific time (by specifying date, half day, target person, target organizational unit or a target room by room code). In the TISS mask a contact e-mail address of the external person(s) must be entered. After this "special access" has been created, an e-mail with a link is automatically sent to the specified e-mail address.

This link leads to a TISS page with integrated QR Code scanner. With this scanner, the QR Code has to be scanned at the entrance of the respective building. With this the guest is registered in TISS and can be contacted via the contact person tracing if necessary.

Data collected during registration:

Timestamp of the scan or registration
TISS-ID of the logged in person
Building concerned
QR Content
Result (access allowed/prohibited)
Random Browser ID

The data will be stored for a period of 14 days after registration.

Option 2: Registration in the guestbook in the porter's lodge

Guests/companies register in the so-called "access book" at the respective porter's lodge. These entries are entered into TISS once a day by the porter, so that an automated contact tracing is possible.

Events (TU Vienna external):

The organizer is responsible for the social tracking of the event participants. For further information on holding events at the TU Vienna, please see News on events at the TU Vienna


Information about the evaluation and contact in the case of a Covid-19 (suspected) case will be added shortly in the respective data protection statement for students and staff - to be found at www.tuwien.ac.at/datenschutz/dokumente.

Information on employment law issues in case of a Covid-19 illness or a suspected Covid-19 case can be found (after login) on the website of the TU Vienna at: https://www.tuwien.at/intern/personalwesen/arbeitsrecht/coronavirus-faqs-fuer-mitarbeiter-innen/.

Questions regarding contact person management can either be answered directly on this page in the comments section or you can contact us by e-mail at infrastruktur@tuwien.ac.at.

Translated with www.DeepL.com/Translator (free version)




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