Seitenhistorie

Currently, there are several requests inquiring about the synchronization of calendars between MS Teams and MS Outlook since there is no automatic transfer of scheduled meetings and appointments. Currently, there is no option to enable such a synchronization, a fact that Microsoft has been made aware of. Currently, there is no information available if this function will be implemented in a future update - once there is further information on this topic this FAQ will be updated accordingly to reflect the current state.

Workaround: The free E-Mail-Client "eM Client" (Version 8.2 and upwards) supports the synchronized usage for both the calendars in Teams and Outlook and allows the option to create and edit appointments in both calendars at once. The current version of eM-Client can be downloaded cost-free via TU Software on: https://www.it.tuwien.ac.at/services/software/softwarebereitstellung/campussoftware/softwareliste

Teams offers a broad range of Apps for furthering the number of features and functions you can access during your meetings. You can find a short introduction here:
https://support.microsoft.com/en-us/office/five-things-to-know-about-apps-in-microsoft-teams-747492ee-7cdd-4115-a993-8c7e7f98a3d0?omkt=en-001&ui=en-us&rs=en-001&ad=us

Apart from the usual applications like Word, Excel, Forms & Powerpoint which you can add via the "+"-Symbol you can - for example - add features like:

• Microsoft Whiteboard & Freehand - Create and share Whiteboards
• Planner - Planning tasks and managing users
• Microsoft Stream - Create and Share Videos together with other users
• Microsoft Forms - Create polls and counts quick and easy
• Wiki - Jot down notes and instructions with users that cannot access the general Wiki

You will find step-for-step instructions on how to use the Apps on their appropriate store pages.

Breakout rooms are now available to use since the latest update - this feature allows you to create separate rooms within your meeting and to assign participants, for example, to discuss topics in smaller teams.

Only the organizer can start a breakout room from within the Teams desktop app. Participants can join and use the breakout rooms from desktop, web, or mobile.

To use the new feature, you should make sure that the new meeting experience is enabled (Teams -> Settings -> General -> Check “Turn on new meeting experience”).

The organizer can create a new breakout room by pressing the new Button (Directly to the right of the "Raise hand"-Symbol) and choose to allow it to be filled automatically or assign participants manually. In the room settings, you can also configure if you want to allow participants to return to the main meeting by themselves or if you want to do this manually.

Further information can be found here:
https://support.microsoft.com/en-gb/office/create-and-manage-breakout-rooms-during-class-meetings-18b340cd-1106-4fa5-a852-5676614f7e7d?ui=en-US&rs=en-GB&ad=GB

We expect that in the near future there will be separate licenses to use in meeting- and conference rooms. As long as this feature is not implemented a viable workaround is to create a separate user and assigning it to the conference room in question. This user will have to be invited to all future meetings in this conference room and represents the devices in use in this room. As soon as the appropriate licenses for using conference rooms are available we will notify you in this article.

It is now possible to archive an entire Team-Channel with all its data and set it in a read-only state. A detailed step-by-step instruction on how to do so is available via:
https://support.microsoft.com/en-us/office/archive-or-restore-a-team-dc161cfd-b328-440f-974b-5da5bd98b5a7

It is now possible to use the Lobby-Feature in your Meetings. To change the Lobby-Settings you simply have to access your "Meeting options" (either via the "Calendar", during the meeting invitation, or during a meeting in the "Show participants" screen), where you can enable different modes on how to enter or bypass the lobby. "Only me" will put all new users into the Lobby by default, enabling the host to select who can join the meeting and who will have to wait. Further information can be found via:
https://support.microsoft.com/en-us/office/change-participant-settings-for-a-teams-meeting-53261366-dbd5-45f9-aae9-a70e6354f88e

You can use your Office 365 Calendar in your local E-Mail-Client. To do so you should:

1. Start O365 and open Outlook
2. Click on the cogwheel symbol on the upper right
3. Click on "Show all Outlook-Settings"
4. Choose "Calendar", then "Shared Calendars"
5. Choose which Calendar you want to share
6. Choose "Show all Details"
7. Click on "Publish"

You can now use the ICS-Link to subscribe to your calendar locally

Microsoft Team now supports storing your meetings in OneDrive (Business) and Sharepoint in addition to the option to storing it in the Stream. A detailed timetable for the implementation of all the features as well as a manual on how to use this feature is available on:
https://docs.microsoft.com/en-gb/MicrosoftTeams/tmr-meeting-recording-change